ean

2ND CONGRESS OF THE EUROPEAN ACADEMY OF NEUROLOGY

Copenhagen, Denmark, May 28-31 2016

General Information

Abstracts

All accepted abstracts will be published as a supplement to the European Journal of Neurology. There will be no printed book available, but a USB drive can be picked up at the Genzyme booth in the Exhibition Area. You will receive a voucher together with your badge.

You can create your personal abstract book by using the Interactive Programme Planner (IPP).

Attendance Tracking Report

If you need a report of your attendance in sessions, please approach the information desk, in order to scan your badge and record your attendance. Only participants who have recorded their attendance receive a report, tracking their daily attendance at the congress, which will be sent from the secretariat on request. 

App

The congress app "EAN 2016" is available for download free of charge on Google Play and iTunes.

It includes the interactive programme planner (IPP), all session evaluations as well as the voting system for the Interactive sessions. Please dowload the app before the congress.

The congress app is supported by F. Hoffmann-La Roche AG.

ATM/Cash Mashine

An ATM cash machine is located at the Bella Sky, Tower 1 close to the reception. VISA and MasterCard are accepted. 

Badges

Access to all scientific events will only be possible with your personal badge, which you will receive at the self-print stations if your registration is fully paid. Therefore, please print the page which contains the barcode and take it along with you to the conference. All participants are requested to wear their name badge throughout the congress.

Full and Corresponding Individual Members of the EAN will receive special badges providing them with exclusive access to the VIP member area.

For replacement of a lost badge EUR 30 will be charged.

Business Center

There is a business centre located at the main entrance of the Bella Center (entrance west).

Opening times:

Sat, 28.05.2016: 08.00 – 17.00 h

Sun, 29.05.2016: 08.00 – 17.00 h

Mon, 30.05.2016: 08.00 – 17.00 h

Tue, 31.05.2016: 08.00 – 17.00 h

Caring for the environment

Bag recycling – You can leave your congress bag in a designated recycling box in the registration area when leaving the congress.

Green print - The print materials of this congress have been printed on paper that is PEFC approved. The PEFC is an organisation that certifies paper manufacturers who keep to sustainable forest management criteria.

Reducing print - The book of abstracts is published on a USB drive. The printed programme is available only for participants who ordered it in advance at registration. The complete programme can also be found online in the Interactive Programme Planner (IPP).

Recycling - As part of our efforts we try to produce less waste. We will recycle plastic, glass, cans and paper.

Offset your Carbon Footprint - You can contribute to our ecological efforts by offsetting the Carbon Footprint of your travels to Copenhagen. A Carbon Offset represents a reduction in emissions somewhere else. You can learn more and offset your carbon foot print at: www.carbonfund.org.

We are doing our best and there is still much to learn. We will be happy to hear your ideas; please do not hesitate to write to us at headoffice@eaneurology.org

Certificate of Attendance

Certificates of attendance (not indicating CME credits) are available from Monday morning, 30 May 2016. They can be printed at the self-print stations in the registration area, using the barcode printed on your name badge. Changes of certificates due to incorrect submission of names and/or email addresses will be charged EUR 10.

Children at EAN Congress 2016

There is no childcare facility available at the congress. Accompanying children over the age of 1 year are not allowed to access the exhibition area due to the pharma codex. Thank you for your understanding.

Climate

The average temperature in Copenhagen in May is 13°-17°C.

Cloakroom

A cloakroom is available at the main entrance of the Bella Center (Entrance West) and is open during the secretariat opening hours. The cloakroom service is free of charge. 

Clothing

Informal for all occasions. It is recommended to bring a jacket and an umbrella.

CME Accreditation & compliance

The 2nd Congress of the European Academy of Neurology (EAN)
has been accredited by EACCME (Event code: 13595) and is designated for a maximum of, or up to 24 European CME credits (ECMEC).

The Danish Medical Association is accepting the EACCME CME accreditation.

EAN 2016 (EMT3111) was assessed by Eucomed and is compliant with the Eucomed Code of Ethical Business Practice.

Congress Venue

Bella Center Copenhagen
Bella Center A/S
Center Boulevard 5
2300 Copenhagen
Denmark

www.bellacenter.dk

The 2nd Congress of the European Academy of Neurology takes place at the Bella Center (www.bellacenter.dk). The Bella Center is located in the heart of Ørestad with its own Metro station. Bella Center Copenhagen is just 6 kilometers away from Copenhagen Airport and 8 kilometers away from Copenhagen city centre.

How to get to the Bella Center: Download pdf on website: www.bellacentercopenhagen.dk/en-GB/Location/Transport.aspx

Currency and Banks

The official currency of the 2nd EAN Congress in Copenhagen is Euro (€). However, the local currency is Danish Krone (DKK). Both currencies and credit cards (Visa, Mastercard etc.) will be accepted.

Dates to remember

Congress dates: 28 - 31 May 2016

Abstract submission deadline: 13 January 2016

Early registration fee deadline: 16 March 2016

EAN Booth

Location: in front of the exhibition hall

Opening hours:

Saturday, 28 May 2016: 10.00 - 17.00
Sunday, 29 May 2016: 10.00 - 17.00
Monday, 30 May 2016: 10.00 - 17.00
Tuesday, 31 May 2016: 09.30 - 13.30 

EBN Examination

The examination will be held on 27th May 2016. Detailed information can be found here.

Electricity

Denmark, like most other European countries, has 230-volt AC, 50Hz current and uses two-pin continental plugs.
If you visit from the UK and Ireland, you will need an adaptor for electric appliances, whereas North Americans need a transformer in order to use their 110/125V appliances.

Emergency Phone Numbers

In case of an emergency while you are in Copenhagen, always dial 112. It is a free call which will connect you to the police, fire brigade or hospital. If you need a chemist or dentist, there are a few which are open 24 hours.

Police, fire brigade and ambulance

Call (+45) 112 for life threatening emergencies and ask for the police, fire department or ambulance service.
Call (+45) 1813 for injuries or sudden illness and speak to a nurse or doctor, or to go to a hospital emergency department.
Call (+45) 114 for police, when it is not an emergency. If you need a chemist or dentist, there are a few which are open 24 hours.

24-hour chemist

There is no shortage of pharmacies in Copenhagen; just look for the green a sign that symbolises the Danish word for chemist: apotek.
Steno Apotek, Vesterbrogade 6C, 1620 Copenhagen V. Tel.: (+45) 3314 8266

Environment

Green print - The print materials of this congress have been printed on paper that is PEFC approved. The PEFC is an organisation that certifies paper manufacturers which keep to sustainable forest management criteria.
Reducing print - The book of abstracts is published on a USB drive. The final programme is printed on demand.
Recycling - As part of our efforts we try to produce less waste. We will recycle plastic, glass, cans and paper.
Offset your Carbon Footprint
- You can contribute to our ecological efforts by offsetting the Carbon Footprint of your travels to Istanbul. A Carbon Offset represents a reduction in emissions somewhere else. You can learn more and offset you carbon foot print at: http://www.carbonfund.org .

We are doing our best and there is still much to learn. We will be happy to hear your ideas; please do not hesitate to write to us at: headoffice@eaneurology.org

Exhibition

An extensive exhibition will be held concurrently with the congress.

Exhibition opening hours are:

Saturday, 28 May 2016: 10.00 - 17.00
Sunday, 29 May 2016: 10.00 - 17.00
Monday, 30 May 2016: 10.00 - 17.00
Tuesday, 31 May 2016: 09.30 - 13.30

Accompanying children over the age of 1 year are not allowed to access the exhibition area due to the Pharma Codex. Thank you for your understanding.

Hotel and travel

Official Housing/Travel Agency
Congrex Travel Ltd.
Phone: +45 91 608 769
Email: hotel.ean@congrex.com

Congrex Travel is present at the Congress Secretariat. Staff can assist you with your hotel and flight bookings.

Insurance & Liability

The Congress organisers and PCO cannot accept liability for personal accidents or loss of or damage to private property of participants, either during or indirectly arising from the 2nd Congress of the European Academy of Neurology.

It is recommended that all participants are covered by personal travel insurance for their trip.

Important Addresses

Bella Center Copenhagen
Bella Center A/S
Center Boulevard 5
2300 Copenhagen
Denkmark
bc@bellacenter.dk
www.bellacenter.dk


European Academy of Neurology
EAN Head Office
Breite Gasse 4/7
1070 Vienna, Austria
Phone: +43 1 889 05 03
Fax: +43 1 889 05 03 13
headoffice@eaneurology.org
www.eaneurology.org

Internet Corner

An Internet Corner is located in the exhibition area and is available to all congress participants during the opening hours of the exhibition. In this area also Wi-Fi  is available.

The Internet Corner is supported by BIAL Group.

Interactive Programme Planner (IPP)

https://ipp.netkey.at/ean2016/ use the interactive programme planner to make your personal congress schedule and abstract book. Please log in with your EAN username and password.

iPad Stations will be placed on different locations throughout the congress venue. The congress app will be displayed on the iPads.

The iPad Stations are supported by BIAL Group.

Language

The official language of the congress is English. No simultaneous translation will be provided.

Lost & Found

Please apply to the congress secretariat.

Lunch and Coffee Breaks

Light lunch and coffee is included in the registration fee and will be served in the exhibition area as per the times indicated in the timetable.

Mail / Messages

A message board is available close to the congress secretariat in the registration area.  

Medical Assistance

Please apply to the congress secretariat.

Mini- Programme

The mini-programme gives you an overview of the scientific programme at a glance.

Mobile Phones

Please note that mobile phones must be switched off during all sessions.

Networking

Opening 

Challenges for women in neurology

Networking event on Monday 

Resident and Research Fellow Section Event 

Official Letter of Invitation

Visa regulations depend on your nationality and country of origin. Please contact your local consulate or embassy for official instructions on the specific visa regulations and application procedures that apply to you.

The organisers will be pleased to send a letter of invitation to any individual requesting one, once their registration and fee have been received. It is to be understood that such an invitation is intended to help potential participants raise travel funds or obtain a visa. It is not a commitment on the part of the congress to provide any financial support. You may request such a letter during the online registration or from the Administrative Secretariat at registration.ean@congrex.com.

Paperless Congress

As in previous years, the Scientific Programme and the Abstract book will be available online only. A printed mini programme including all main sessions from the scientific programme as well as an overview and general information, will be available on demand.

The Abstract book will also be availalbe on a USB drive for all participants.

For smart phones there will be a congress app including the whole programme available.

Also the congress evaluation will be done via the App and Interactive programme planner this year.

Public transportation

Unlimited Public Transportation by Bus, Train and Metro

Get 70 % discount on public transportation with a Travel Pass. The Travel Pass offers unlimited public transportation at 5 Euros per day*. Get it here and receive it as an SMS ticket on your mobile phone.

Advantages
•Unlimited public transportation for less than 5 Euros per day
•Airport to city transportation included
•Easy online ordering

* Notice: This offer is only valid for online ordering and requires a minimum of 2 days

For group bookings it is possible to order prepaid vouchers – see more here

 

Transportation from Copenhagen Airport to AC Hotel Bella Sky (approx. 7 minutes) :

Airport Shuttle Service: 15 DKK (one way)

Estimated taxi fare: 200 DKK (one way)

 

There is no shuttle service provided from Malmo Airport to AC Hotel Bella Sky (approx. 40 minutes).

 

 

Press

PRESS

MEDIA CONTACT

Please direct all media inquiries to the ​press office:
B&K
Dr Birgit Kofler
Ph.: +43-1-319 43 78
Mobile: +43-676-63 68 930
E-Mail: kofler@bkkommunikation.com
Skype: bkk_Birgit.Kofler

MEDIA ACCREDITATION
In order to receive a press badge, media representatives are invited to register ​online or onsite upon presentation of credentials (valid press card or letter of assignment).

​​​Members of the press may attend the congress lectures on a complimentary basis. A press room will be available (room B4 M5).​

​PRESS CONFERENCE 
The official EAN press conference will be held on Monday, 30 May 2016 from 10.30 to 11.30 in meeting room 5 (first floor, Bella Center).

PHOTOGRAPHY POLICY

As a general rule, photographing is not permitted in congress sessions and in the exhibition. Photos taken by the official congress photographer will be made available on the EAN Congress website.

ABSTRACTS AND EMBARGOES

The list and the full texts of abstracts will be available on the EAN Congress website as from 20 May 2016. The embargo on the content of abstracts is lifted as soon as they are published online. Data that are to be presented during a congress session (and, as applicable, are going beyond the abstract info) are under embargo until the actual presentation at the Congress.

THIRD PARTY MEDIA POLICY

- Companies may place their press releases in the press room.

- Such press releases should make reference to the Congress of the European Academy of Neurology as well as to the session/abstract it relates to.

- Timing of third party press meetings is to be arranged in such a manner as not to coincide with official EAN press meetings​

- Press releases by companies that should be placed in the press room must be received for approval by the Congress press office (kofler@bkkommunikation.com) not later than 10 days before the beginning of the Congress.

- Embargo policy: Companies may not place ​or distribute ​a press release prior to discussion of the relevant data in the satellite symposium and/or congress session unless the content of the release is strictly limited to the information contained in an abstract published prior to the Congress on May 20, 2016.

​- One poster announcing third party press meetings and invitations to press meetings may be placed in the press room only.

PRESS RELEASES:

29 May 2016

football and stroke

history of neurology

sexual dysfunction

epilepsy Whatsapp

gut-brain-axis

30 May 2016

Danish registry studies

dementia

Parkinson

stroke

Zika virus

 

 

 

 

 

 

 

 

 

 

 

Press Registration

A media room with wireless internet access is available to registered journalists. Press representatives must register at the secretariat showing their official press accreditation. The Press Room is located in room B4 M5.

Printing of Abstracts

The congress abstract volume will be published on a CD-Rom. If you wish to print any of the abstracts while at the congress, please look for the printing stations in the ePoster area where you can print your choice of abstracts.

Poster Sessions

All posters will be presented as e-posters only at the 2nd EAN Congress in Copenhagen.

All poster presenters have received an email including information on how to upload their poster. If you have not received such email, please contact ean2016@m-events.com.

Within the Poster area (in front of the exhibition hall) there are poster screens available throughout the whole congress, where presenters and audience will be able to interact with eachother. You will be able to contact poster presenters and meet with them at any time at one of the poster screens to discuss his/her work.

Details on the Poster sessions can be found in the Interactive Programme Planner (IPP).

Poster with discussion

In a poster session with discussion up to 15 presentations at the dedicated poster screens are scheduled. A chairperson will be present and discuss each presentation with the presenter and the audience. Each presenter will have 2 minutes presentation time and approximately 2 minutes of discussion. Please make sure that you are present at your poster screen during your session. 

Quality Control / Evaluation

In order to guarantee the quality of the upcoming congresses, and to get CME certification, we have to carry out congress evaluations. Each teaching course participant should fill in a TC evaluation via the App EAN2016 or the Interactive programme planner

The general evaluation of the congress will be done online. On Tuesday, 31 May all participants will receive a username and password per email during the evening. We kindly ask you to participate to receive your certificate.

Please take time to complete the electronic evaluation forms provided for each session you attend. The forms are available in the EAN Congress app and on the Congress website. Your input is essential for planning future EAN congresses.

Registration

The registration desk at the Congress Venue is open during the following hours:

 Opening Hours Congress Secretariat and Registration

The registration desk at the congress venue is open during the following hours:

Fri, 27.5.2016: 16.00 – 19.00 h (early badge pick-up)

Sat, 28.5.2016: 7.30 – 20.30 h

Sun, 29.5.2016: 8.00 – 19.00 h

Mon, 30.5.2016: 6.30 – 19.00 h

Tue, 31.5.2016: 7.30 – 17.30 h

All documents included in the registration package (congress bag, personal name badge) will be handed over to the registered participants. Onsite registration will be accepted, but receipt of all congress documents cannot be guaranteed. 

As a special service to all our pre-registered delegates, there will be self-print stations available already on Friday, 26 May 2016 between 16.00 and 19.00h. Pre–registered delegates have the opportunity to print their badge and pick-up the congress bag in order to avoid waiting times on Saturday. Please note that this service will be available to pre-registered delegates only, the secretariat will be closed on Friday. While picking up your material, you may enjoy a cup of coffee.

Scientific Replay Lounge

The Scientific Replay Lounge is located in the exhibition area and will be available for the comfort of participants, providing a place to see webcasts of selected previous sessions, relax and meet with colleagues.

The Scientific Replay Lounge is supported by Genzyme Europe B.V.

Secretariat

The secretariat is located at the entrance level.

Opening Hours Secretariat

The secretariat at the Congress Venue is open during the following hours:

Fri, 27.05.2016: 16.00 – 19.00 h

Sat, 28.05.2016: 7.30 – 20.30 h

Sun, 29.05.2016: 6.30 – 19.00 h

Mon, 30.05.2016: 6.30 – 19.00 h

Tue, 31.05.2016: 7.30 – 17.30 h

All documents included in the registration package (congress bag, personal name badge) will be handed over to the registered participants. Onsite registration will be accepted, but receipt of all congress documents cannot be guaranteed.

The secretariat can be reached at +45 91 608 588

Sessions

Please make sure to be in session halls on time as all sessions will begin as per schedule.

Session descriptions:

Symposia:
Symposia are scheduled in the morning of each congress day and will last 2 hours each. Lecturers will give general information on the main topics of the congress.
Special insight will be covered in Teaching courses and Focused workshops.

Teaching courses
If you wish to participate, tickets may still be purchased at the Secretariat for a fee of € 40/ €25, availability permitting.

TCs are held on each congress day in the afternoon and last for 3 hours (plus 1/2 hour coffee break). They are interactive with ample opportunity for participants to ask questions. All TCs are aimed primarily at a post-graduate audience.

There are 3 levels of TCs:
Level 1 (Introductory): Aimed primarily at neurologists in training, or those wishing to refresh/update their basic knowledge in the field. Level 1 may also be suitable for undergraduates or general trainees with a particular interest.
Level 2 (standard): Assumes familiarity with basic clinical knowledge and practice, aimed at specialist trainees or practitioners wishing to update and further develop their knowledge in the field.
Level 3 (advanced): Aimed at specialist trainees or practitioners with a particular interest in that field, covering the latest advances of particular interest to a specialist audience.

Participants will receive a manuscript/ summary of the lectures as well as a certificate of attendance. 
TCs are not included in the registration fee, but have to be booked in addition.

Hands-on courses:
These Hands-on teaching courses (HoC) are for a limited number of participants only, with some built-in work in smaller groups who attend parallel by rotating to the each presenter of the course. Live demonstrations with screening machines are the core of theses courses.

For a limited number of participants only. Participation is not included in the registration fee.

Case-based facilitated Workshops:
The case-based workshops are to support knowledge and practice in clinical diagnosis and management in a format, which requires the attendees to actively participate, with opportunities for direct discussion/contact with leading experts to discuss pre-prepared cases.

For a limited number of participants only. Participation is not included in the registration fee.

Interactive Sessions:
These sessions are open for all participants. Through an interactive voting system, the opinions of colleagues will be collected.

Focused Workshops:
Focused workshops (FWs) will be held in the late morning and last for 1 1/2 hours. They will cover narrow topics and will aim to promote discussion around new ideas, evidence or theories. Ample time for discussion will be provided.

Participation is included in the registration fees.

Special Sessions:
Special Sessions (SPS) cover topics of special interest.

“How to improve your chances”:
This new format shall allow to share and improve knowledge on: “how to best write an academic paper”; “how to plan and organize a clinical or scientific study”; “how to apply for a grant”, “how to get a paper accepted” etc… and shall thus “improve your chances”.

These sessions are open for all participants and primarily aims at a post-graduate audience.

Shopping / Restaurants / VAT Value added tax & Tipping

Shopping
Shops in Copenhagen are allowed to stay open every Sunday and longer on Saturdays and weekdays.
Opening hours vary though, and department stores and supermarkets usually stay open longer. Outside ordinary shopping hours various kiosks are open for sale of tobacco, newspapers and sweets etc. Bakeries, florists and souvenir shops are usually open seven days a week.
In 2014 these are the most common opening hours: Monday - Thursday 10:00 - 18:00, Friday 10:00 - 19:00, Saturday 10:00 - 16:00, Sunday 12:00 - 16:00.

Restaurants
Seasonal ingredients. Organic. Innovative. These are just some of the words describing the Copenhagen gastronomic scene today. Just a decade ago not many took notice of the Nordic kitchen, but this has changed dramatically. Copenhagen is fast becoming one of the leading gastronomic destinations.

VAT Value added tax & Tipping
Danish prices include 25 percent Value Added Tax (VAT). It is refundable to persons who are non-EU residents and who are travelling to a non-EU destination. Tax free shopping is possible in many major shops and department stores in Copenhagen.
In Copenhagen, tipping is not a tradition. If you receive an extraordinary good service, you are welcome to reward it with a tip, but it is not expected.

Smoking Policy

Smoking is prohibited at all times in the meeting halls, exhibit halls and restrooms. Your compliance is appreciated.

Speakers Service Centre (SSC)

All speakers are requested to hand in their presentations (PowerPoint only) via a USB compatible memory stick at the Speakers' Service Centre (SSC) at least three hours before the beginning of the session. The SSC is located outside of the exhibition area close to the entrance.

Speakers will have the opportunity to check their presentations on PCs available in the SSC.

The Speakers’ Service Centre is supported by BIAL Group.

Teaching Courses

Please check the Scientific Programme for the scheduling of Teaching Courses. If you wish to participate, please purchase your ticket in advance when registering to the congress.

Time Zone

Denmark is one hour ahead of Greenwich Mean Time (GMT) and five hours ahead of Eastern Standard Time (EST).

Travel Information

Official EAN 2016 Airline Network (Event Code SK10S16)
The Star Alliance member airlines are pleased to be appointed as the Official Airline Network for the EAN 2016 – 2nd Congress of the European Academy of Neurology.
To obtain the Star Alliance Conventions Plus discounts please visit Conventions Plus online booking tool: http://conventionsplusbookings.staralliance.com/trips/StarHome.aspx?meetingcode=SK10S16

Registered participants travelling to the Event qualify for a discount of up to 20%, depending on fare and class of travel booked.

VIP Lounge

EAN Full and Corresponding individual members and FEANs have the possibility to enjoy their lunch in a separated VIP Area. The VIP Area is located on the right side next to the exit of the exhibition area and is open during the exhibition opening hours.
Coffee and lunch will be available during the official coffee and lunch breaks.

Website

www.eaneurology.org/copenhagen2016

The Congress website will be updated on a regular basis and will give latest details on the scientific programme and other important Congress information.

WI-FI

Wi-Fi will be available free of charge in the registration and exhibition area as well as in the session rooms.

Network name: sanofigenzyme@EAN2016

The password will be published on the congress bag insert of Sanofi Genzyme and it will also be available at their booth A10.

The Wi-Fi is supported by Sanofi Genzyme