Travel and Accommodation
Official Travel Agency
Congrex Travel is the official congress partner for hotel accommodation and is the only agency offering accommodation on behalf of EAN. We have knowledge of several agencies offering hotel accommodation for the EAN congress. Please note that these companies are in no way connected with Congrex Travel and EAN and we therefore cannot vouch for the services they are offering.
As the official housing agency, Congrex Travel offers highly dedicated customer service and professional support for all your accommodation needs. We can offer you great deals in a wide range of hotels in the vicinity of the congress venue and all over the city of Copenhagen. Early booking is highly recommended as rooms traditionally sell fast in prime locations
Hotel prices and categories
After 13 April 2016 hotel accommodation is subject to availability and may not be available any more in all categories
Price Category A
EUR 285 – 335
EUR 320 - 370
Price Category B
EUR 235 - 285
EUR 270 - 320
Price Category C
EUR 185 - 235
EUR 220 - 270
Price Category D
EUR 135 - 185
EUR 170 - 220
Price Category E
EUR 85 - 135
EUR 120 - 170
All rates are indicated in EUR, per room and night, including breakfast, service and taxes.
Participants can book their hotel room via their EAN User Area. Full prepayment by credit card (Visa, Mastercard or American Express) is mandatory if you book online. After a successful booking, each participant will receive a written confirmation/invoice. After 13th April 2016 hotel accommodation is subject to availability. After this deadline, an extra handling fee of EUR 30. – will be charged.
Group bookings cannot be made online. For reservation, please contact the official housing agency: email@example.com
Sample contract for groups (conditions may vary depending on the hotel)
Terms and Conditions
Prepayment by credit card is mandatory (Visa, Mastercard or American Express). After a successful booking, each participant will receive a written confirmation/invoice. After 13 April 2016, a late booking fee of EUR 30 will be charged.
Any change of reservation will be subject to a handling fee of EUR 30. Changes and cancellations have to be made in writing to Congrex Travel Ltd., Basel.
Cancellations and Refunds
If your hotel reservation is cancelled before 13 April 2016, the deposit will be refunded less EUR 60 handling fee. If your reservation is cancelled after 13 April 2016, or if you arrive later or leave earlier than on the dates indicated on your reservation form, the total accommodation amount will be charged. Refunds can only be made after the congress if the room is resold (either by Congrex Travel or the hotel).
For inquiries, please contact the official travel agency:
Congrex Travel Ltd. Tel. +41 (0) 61 690 94 11
Peter Merian-Strasse 80 Fax. +41 (0) 61 690 94 14
4002 Basel / Switzerland Email: firstname.lastname@example.org
Official EAN 2016 Airline Network for flight bookings
Official EAN 2016 Airline Network (Event Code SK10S16)
The Star Alliance member airlines are pleased to be appointed as the Official Airline Network for the EAN 2016 – 2nd Congress of the European Academy of Neurology.
To obtain the Star Alliance Conventions Plus discounts please visit Conventions Plus online booking tool: http://conventionsplusbookings.staralliance.com/trips/StarHome.aspx?meetingcode=SK10S16
Registered participants travelling to the Event qualify for a discount of up to 20%, depending on fare and class of travel booked.
The participating airlines for this Event are: ANA, Adria Airways, Aegean Airlines, Air Canada, Air China, Air India, Air New Zealand, Asiana Airlines, Austrian Airlines, Avianca, Brussels Airlines, Croatia Airlines, EVA Airways, EgyptAir, Ethiopian Airlines, LOT Polish Airlines, SWISS, Scandinavian Airlines, Shenzhen Airlines, Singapore Airlines, South African Airways, TAP Portugal, THAI, Turkish Airlines, United.
Discounts are offered on most published business and economy class fares, excluding website/internet fares, senior and youth fares, group fares and Star Alliance Round the World fares.
The following Star Alliance airlines are offering special discounts for travel to/from Japan: Special Offers for Japan are available from: Air New Zealand, Turkish Airlines.
To obtain these discounts for travel to/from Japan please contact the respective Star Alliance member airlines’ booking office. Please quote the following event code SK10S16 for ticket reservation.
For rebookings or other enquiries in combination with your Star Alliance Convention Plus flight booking, please contact Star Alliance Customer Support under:
USA/Canada Toll Free
Call charges may vary dependent upon network operator or
mobile network provider. Customer support is available 24 hours a day.
Official Italian Agency for AIFA procedure
Any Italian pharmaceutical company supporting or participating in a congress abroad, is subjected to an authorisation by AIFA (Italian Drug Agency), according to an Italian Government Decree (Decreto Legislativo 219/06 art. 124).
The request of authorisation must be submitted within 60 day before the starting date of the event. Italian pharmaceutical companies are advised to contact the official agency appointed by the organising secretariat:
Via Arrigo Davila n.130
00179 Roma, Italy
Phone +39 06 442 493 21
Fax +39 06 442 493 27
PROVIDER PER PROGETTI ECM (n.1655)
Unlimited Public Transportation by Bus, Train and Metro
Get 70 % discount on public transportation with a Travel Pass. The Travel Pass offers unlimited public transportation at 5 Euros per day*. Get it here and receive it as an SMS ticket on your mobile phone.
•Unlimited public transportation for less than 5 Euros per day
•Airport to city transportation included
•Easy online ordering
* Notice: This offer is only valid for online ordering and requires a minimum of 2 days
For group bookings it is possible to order prepaid vouchers – see more here
Transportation from Copenhagen Airport to AC Hotel Bella Sky (approx. 7 minutes) :
Airport Shuttle Service: 15 DKK (one way)
Estimated taxi fare: 200 DKK (one way)
There is no shuttle service provided from Malmo Airport to AC Hotel Bella Sky (approx. 40 minutes).